COP UK - Glasgow District

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Privacy Notice (GDPR)

Who we are

PIWC Glasgow is committed to protecting your personal data and respecting your privacy. We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

What data we collect

Through this form, PIWC Glasgow may collect the following personal information:

Name
Contact details (such as phone number and email address)
Address
Date of birth (if applicable)
Any other information you choose to provide

We do not collect unnecessary personal data.

Why we collect your data

We collect and use your personal data for the following purposes:

To maintain an up-to-date church database
To communicate with you about church services, activities, and events
To provide pastoral care and support where appropriate
To meet safeguarding and administrative requirements

Lawful basis for processing

Under UK GDPR, the lawful bases we rely on are:

Consent – where you have explicitly agreed to be contacted or included in church communications
Legitimate interests – for normal church administration and pastoral activities

You may withdraw your consent at any time.

Who has access to your data

Your data will only be accessed by authorised church leaders or administrators who require it for legitimate church purposes. PIWC Glasgow does not sell, rent, or share your personal data with third parties for marketing purposes.

How we store your data

Your information is stored securely, either:

In password-protected digital systems, and/or
In locked physical files

Appropriate technical and organisational measures are in place to protect your data from unauthorised access, loss, or misuse.

How long we keep your data

We will retain your personal data only for as long as it is necessary for church purposes or until you ask for it to be removed.

Your rights

Under UK GDPR, you have the right to:

Access the personal data we hold about you
Request correction of inaccurate or incomplete data
Request deletion of your data
Withdraw consent at any time
Object to or restrict processing in certain circumstances

To exercise these rights, please contact us using the details below.

Contact details

For any questions about this privacy notice or how your data is handled, please contact:
The Church of Pentecost Glasgow District – Church Administrator / Data Protection Lead
Email: fred.danquah@copuk.org

Complaints

If you are unhappy with how your personal data has been handled, you have the right to raise a concern with the Information Commissioner’s Office (ICO): www.ico.org.uk